Maniotu Springs Community Foundation privacy policy

Effective Date: November 17, 2025

The Maniotu Springs Community Foundation is committed to protecting the privacy of our donors, partners, and website visitors. This policy outlines how we collect, use, share, and protect your personal information, as well as your rights regarding that information.

1. Types of Personal Information We Collect

We may collect different types of personal information, depending on how you interact with our website and services. This information may include:

  • Contact and Identification Information: Name, mailing address, email address, phone number, and organization affiliation.

  • Financial Information: Credit card numbers, bank account details, and billing information used for processing donations. (Note: This information is generally processed securely by third-party payment processors and is not stored directly by the Foundation, as detailed in Section 6).

  • Donation History: Records of your past contributions to the Foundation.

  • Communication Preferences: Your choices regarding receiving updates, newsletters, and marketing materials.

  • Technical and Usage Data: IP address, browser type, operating system, pages viewed, time spent on the website, and referring website addresses (collected via website analytics and cookies).

  • Voluntary Information: Any other information you voluntarily provide to us, such as through inquiries, comments, or registration for events.

2. How We Collect Information

We collect personal information through the following methods:

  • Direct Interaction: When you voluntarily provide it to us, such as when you make a donation, fill out a contact form, register for an event, sign up for a newsletter, or communicate with us via email or phone.

  • Online Forms: Through secure forms on our website used for donations, volunteer sign-ups, grant applications, or general inquiries.

  • Cookies and Tracking Technologies: Our website uses cookies and similar technologies (like Google Analytics) to automatically collect certain technical and usage data to improve our website functionality and user experience. By using our website, you consent to the use of these tracking technologies. You can control cookie settings through your web browser.

  • Third-Party Services: We may receive information from third-party service providers (e.g., payment processors) only to the extent necessary to confirm a transaction.

3. Purpose of Personal Information Collection and Use

We collect and use your personal information for the following purposes:

  • Processing Transactions: To process your donations, issue receipts, and administer grant distributions.

  • Providing Services: To fulfill your requests, answer your inquiries, and provide you with information about our programs and mission.

  • Marketing and Communications: To send you newsletters, updates, event invitations, and other materials related to the Foundation’s work, mission, and fundraising operations (if you have opted in to receive them).

  • Improving Our Website: To analyze website usage, diagnose technical problems, and enhance the overall user experience and content personalization.

  • Legal Compliance and Security: To comply with legal obligations, enforce our policies, and protect against security incidents or fraudulent activity.

4. How We Share Personal Information

The Maniotu Springs Community Foundation does not sell, trade, or rent your personal information to third parties. We only share personal information in limited circumstances:

  • Third-Party Service Providers: We share necessary information with trusted third-party vendors and service providers who perform services on our behalf, such as:

    • Payment Processors (e.g., Stripe, PayPal): To securely process credit card and bank transactions.

    • Email Communication Platforms (e.g., Mailchimp): To manage and send our newsletters and updates.

    • Website Hosting and Analytics Providers (e.g., Google Analytics): To maintain the website and analyze traffic.

    • These providers are obligated to protect your information and use it only for the purposes for which we disclose it to them.

  • Legal Requirements: We may disclose your personal information if required to do so by law or in the good faith belief that such action is necessary to comply with legal processes or protect the rights, property, or safety of the Foundation or others.

  • With Your Consent: We may share information with other parties if we have your explicit permission to do so.

5. Security Measures

We implement a variety of security measures to protect your personal information from unauthorized access, use, alteration, or disclosure. These safeguards include:

  • Secure Data Storage: Personal data is stored on secure servers with restricted access.

  • Encryption: Our website uses SSL/TLS encryption (Secure Sockets Layer/Transport Layer Security) to encrypt data transmission, especially for online donation forms.

  • Data Minimization: We only collect and retain personal information for as long as necessary to fulfill the purposes for which it was collected or as required by law.

  • Payment Security: Financial transaction data is handled by PCI DSS compliant third-party payment processors, meaning we do not store sensitive payment information (like full credit card numbers) on our servers.

While we strive to use commercially acceptable means to protect your personal information, no method of transmission over the Internet or method of electronic storage is 100% secure. We cannot guarantee its absolute security.

6. User Rights

You have the following rights regarding your personal information held by the Foundation:

  • Right to Access: You have the right to request a copy of the personal information we hold about you.

  • Right to Correction/Rectification: You have the right to request that we correct any inaccurate or incomplete personal information we have about you.

  • Right to Deletion (Right to be Forgotten): You have the right to request the deletion of your personal information, subject to legal and operational requirements (e.g., retaining donation records for tax purposes).

  • Right to Opt-Out: You can opt-out of receiving marketing and fundraising communications from us at any time by clicking the "unsubscribe" link in our emails.

  • Control over Cookies: You can manage or disable cookies through your browser settings, though this may impact your experience on our website.

To exercise any of these rights, please contact us using the information provided below.

7. Contact Information

If you have any questions or concerns about this Privacy Policy, our data practices, or wish to exercise your user rights, please contact us: Manitou Springs Community Foundation: Email: info@maniotuspringscommunityfoundation.org) Phone: (719) 660-4217 Mailing Address: 304 Michigan Ave., Manitou Springs, CO 80829